Set Up Cost Centers, Rebill, Budgets and GL Export

The Finance tab is where you set up how telecom spend flows into your books. It has six views: Overview, Cost centers, Allocation rules, MSP rebill, Budgets, and GL and AP export. The Overview shows last month's spend, how much of it is allocated to cost centers, next month's forecast, your rebill customers, and your budgets. The buttons below open each finance report, and the forecast table breaks next month down by billing account.

Cost centers are your internal hierarchy: an entity, departments, business units, and cost centers beneath them. Each one can have a GL account and an owner. Add them one at a time here, or import a CSV. Allocation rules decide which cost center pays for each charge.

A rule targets a service, a site, a group, a billing account, or a customer number, and sends a percentage to a cost center, so one account can be split across several. Anything without a rule shows as unallocated. If you resell services, MSP rebill defines your end customers, matched by billing account, customer number, or cost center. Pricing rules then add a markup or a fixed fee, for every customer or one in particular, and the rebill report shows your margin.

Budgets set a monthly amount for a cost center or a billing account, with an alert threshold. When projected spend reaches that percentage, Apptifi emails a budget alert once, and changing the amount or threshold re-arms it. To add one, choose the cost center, enter the month, the amount, and the alert percentage, then save it to the list. The new budget appears in the table as soon as you save.

Below the budgets, per-order caps compare the monthly caps set on on-demand orders with what's actually been invoiced, so you can see which are within cap and which have gone over. Finally, GL and AP export produces files for your accounting system. Pick the statement month, then download the voucher file, with one voucher per Lumen invoice, or the allocation journal, which codes each invoice to cost center and GL account and balances to the cent. GL settings hold the defaults, like the AP vendor ID, the default expense account, and the GL string template.

That's Finance setup: cost centers, allocation rules, rebill, budgets, and GL exports. Together with the rest of Expense Management, it turns your Lumen bills into clean, allocated spend.